Accounts Payable has various forms to assist with the numerous payment request types.

All Forms

Cell Phone Form

• Business-Related Cell Phone Service Reimbursement (PDF Format, 368KB)*

Disbursement Request Form

• Disbursement Request (PDF Format, 354KB)*

Fee Authorization Request Forms

The following forms are used by the project and grant specialist for authorizing payment of student registration fees.

• Fee Authorization Standard Form (Word Format, 403KB)*
• Fee Authorization Expanded Form (Word Format, 403KB)*

Fellowship/Scholarship Payment Request Forms

The following forms are used for payments to U.S. citizens and resident aliens.

• Fellowship/Scholarship Payment Request Form   (PDF Format, 511KB)*

If payee is a non-resident alien please use the Non-Resident Foreign National Fellowship/Scholarship Payment Request. (PDF Format, 555KB)*

Notice to Recipients of Scholarships and Fellowships (Citizens & Resident Aliens) Form

This form is completed and signed by scholarship/fellowship recipients to certify that they are responsible for any reporting of taxable income to the IRS.

• Notice to Recipients of Scholarships and Fellowships (Citizens & Resident Aliens) (Word Format, 396KB)*

If payee is a non-resident alien please use the Non-Resident Foreign National Fellowship/Scholarship Payment Request. (PDF Format, 555KB)*

Hospitality Form

Use this form to provide the individual names and affiliation of attendees; provide a specific statement of the direct or indirect benefit to University or Research Foundation.

• Hospitality Justification Form (PDF Format, 190KB)*

Independent Contractor Payment Authorization Request & Agreement Forms

The forms below are used for payments made to independent contractors. All tax information and a Vendor Information Form on file with SDSURF is needed prior to payment.

• Independent Contractor Payment Authorization Request & Agreement Standard Form (PDF Format, 434KB)*
• Independent Contractor Payment Authorization Request & Agreement Expanded Form (PDF Format, 434KB)*
• Independent Contractor Pre-Selection Checklist   (PDF Format, 233KB)* (Updated 8/21/24)
  Complete the above checklist to determine if payment should be made as an independent contractor or an employee.

Internet Reimbursement Forms & Policy

This form is for reimbursement of business-related internet service.

• Business-Related Internet Reimbursement Form (PDF Format, 279KB)*
• Hybrid Internet Service Reimbursement Policy (PDF Format, 149KB)*

Travel Reimbursement Forms

These forms are used for travel reimbursements after expense is incurred.

• Travel Reimbursement Instructions & Form (PDF Format, 1,094KB)*
• Travel Reimbursement Form   (Excel Format, 68KB)*
• Travel Roster (Word Format, 408KB)*
  Complete and return with a Travel Reimbursement Request when submitting a travel reimbursement claim issued to an individual who is paying travel expenses on behalf of multiple travelers.

Vaccination Verification For Vendors/Contracted Partners Form

• Vaccination Requirement Policy For Contracted Vendors    (PDF Format, 131KB)*

Void/Stop Payment Form

• Void/Stop Payment Form (PDF Format, 605KB)*

• Non-Resident Foreign National Fellowship/Scholarship Payment Request Form (PDF Format, 555KB)*
  To be used for payments to non-resident foreign nationals.
• Notice to Recipients of Scholarships and Fellowships (Non-resident Foreign Nationals Only) (Word Format, 398KB)*
  This form must be completed and signed by scholarship/fellowship recipient to certify that the individual is responsible for any reporting of taxable income to the IRS. This form is only for Non-Resident Foreign Nationals.
• W-8BEN Certification of Foreign Status of Beneficial Owner for United States Tax Withholding (PDF Format, 320KB)*
  To be completed by foreign nationals for any payments made to establish that the nonresident foreign national is not a US Citizen.
• W-8BEN Instructions (PDF Format, 190KB)*
• W-8BEN-E Certification of Status of Beneficial Owner for United States Tax Withholding (Entities) (PDF Format, 320KB)*
• W-8BEN-E Instructions (PDF Format, 190KB)*
• W-9 Request for Taxpayer Identification Number and Certification (PDF Format, 342KB)*
• 8233 Exception from Withholding on Compensation for Independent Personal Services of a Nonresident Alien Individual (PDF Format, 267KB)*
• 8233 Instructions (PDF Format, 158KB)*

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