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Introduction

Chrome River is advanced expense management software designed to streamline and automate various financial processes. By capturing receipts, allocating expenses, and facilitating approvals, Chrome River aims to enhance efficiency and accuracy.

Key Points

• Purpose: Chrome River replaces PCard transaction allocation and the existing Disbursement Request in MyRF Document Processing.


• Implementation Timeline:
  • Fall 2023 Phase 1: PCard module.
  • Spring 2024 Phase 2: May 20, 2024 soft launch of miscellaneous reimbursements, travel and miscellaneous advances, travel claims, and travel pre-approval for individuals with an SDSUid.
  • Fall 2024 Phase 3 Extend functionality to include payments to vendors or individuals without SDSUids.


• Important Note: While transitioning to Chrome River, Document Processing for disbursement requests in MyRF will remain available until the fall 2024 implementation of the invoice module. After submitting an expense report via Chrome River, individuals should refrain from using document processing in MyRF.

Need help? Email the Chrome River team at sdsurfchromeriver@sdsu.edu

Chrome River Training Workshops

We understand the significance of proper training during this transition. Therefore, we offer two workshops:

1. Chrome River: Expense Module

• Topics covered:
  • Single Sign-On (SSO) login and bookmarks
  • Adding delegates
  • Acting as a delegate
  • Receipt management
  • Creating, submitting, and approving expense reports for miscellaneous reimbursements (individuals with SDSUIDs)
• Workshop registration – Click date to register
  • Thursday 5/16/2024
  • Wednesday 5/22/2024
  • Tuesday 5/28/2024
  • Monday 6/3/2024
  • Tuesday 6/18/2024 2:00 pm
  • Monday 7/15/2024 10:00 am
  • Wednesday 11/20/24 2:00 pm https://SDSU.zoom.us/webinar/register/WN_Ky2r3uTtQK-BHM2KsoDW1Q
  • Thursday 11/21/24 3:00 pm https://SDSU.zoom.us/webinar/register/WN_h3Sr3HQHSqCRXDv8CM7X2w

2. Chrome River: Travel and Advances

• This is a companion workshop to the Expense Module training with specific topics related to travel and advances in Chrome River. It is recommended to attend the Expense Module training before attending this workshop
• Topics include:
  • Requesting and clearing miscellaneous advances
  • Requesting and clearing travel advances
  • Handling travel claims
• Workshop registration – Click date to register
  • Friday 5/17/2024
  • Thursday 5/23/2024
  • Wednesday 5/29/2024
  • Tuesday 6/4/2024
  • Thursday 6/20/2024 2:00 pm
  • Tueday 7/16/2024
  • Wednesday 12/4/24 2:00 pm https://SDSU.zoom.us/webinar/register/WN_xo3yZatiQzOnm4TvNQXi6g
  • Thursday 12/5/24 10:00 am https://SDSU.zoom.us/webinar/register/WN_9oFPix_TQcORu-OxA7LwPg

Additional Resources

Training Materials

• Chrome River Expense Module Training PowerPoint
• How to Create an Expense Report
• How to Return an Expense Report as an Approver
• How to Edit a Returned Expense Report
• Add Mileage Expenses using built-in Google Maps functionality
• Add Per Diem Expenses using Per Diem Wizard
• Create a Chrome River SSO Bookmark
• How to request a Chrome River account via MyRF

On-Demand Training Videos

• How to Review and Approve Expense Reports (2:08)
• How to Approve Expense Report via Email (0:56)
• User Account Settings Overview (1:52)
• Managing My Delegates (1:12)
• Forwarding Receipts via Email (1:09)
• How to Submit a Travel Claim (15:01)
• How to Request a Cash Advance (6:10)
• How to Clear a Cash Advance (9:17)

Chrome River Help Center Resources

• Receipt-Capture Tips, Image Specs, and Troubleshooting FAQ
• Add or Work as a Delegate
• All Methods for Adding Receipts as an Expense Owner or a Delegate

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