Change in Employment from Temporary to Regular Employee
Change in Employment from Regular to Temporary Employee
Employment Changing to or from the University
End of Employment for Regular Employees
End of Employment for All Other Employees
Exit Survey
COBRA

Change in Employment from Temporary to Regular Employee

If you hold a temporary position that is being changed to a position that is considered "Regular," a competitive recruitment process is normally conducted. If you have applied for the position and are the final candidate selected, you will be notified by SDSU Research Foundation's Human Resources Department of your confirmed appointment. You can expect to receive an offer letter, employment agreement, benefit enrollment forms, and an invitation to attend an orientation that will more fully describe your new employee benefits.

Change in Employment from Regular to Temporary Employee

In most cases, if you are a Regular employee and your appointment drops below 30 hours per week, your employment status will change to a temporary position. Most temporary employees are not eligible for many programs that are available to Regular employees. Some include employee benefits which may be important to you. Those benefits may include, but are not limited to:

• Vacation
• Paid Holidays
• Health Insurance Benefits
• Dental Insurance Benefits
• Long-Term Disability Benefits
• Flexible Spending Accounts (FSA)
• Life Insurance
• Employee Assistance Program

Prior to your last day of Regular employment, you should receive an information packet detailing the changes that apply to your circumstance. However, if you have not received an information packet, please contact SDSU Research Foundation's Human Resources Department to determine the effect your change in status has on your employee benefits.

Employment Changing to or from the University

If the funding for your position is changing from the University to SDSU Research Foundation, or from SDSU Research Foundation to the University, there are many important issues for you to consider. As soon as you are aware of this change, plan to talk with Human Resources Representatives from both the University and SDSU Research Foundation about what this change will mean to you. Most importantly, you will want to discuss the differences in benefits and plan options that will be available to you.

End of Employment for Regular Employees

If your employment ends because you are resigning from your position, please fax the resignation letter you have already given to your supervisor to SDSU Research Foundation's Human Resources Department at 619-594-3763. Your resignation letter should indicate the reason for your resignation, and your expected last day of employment. If your last day changes for any reason, please notify the Human Resources Department immediately of the new date. Prior to your last day, you will receive an information packet which details things to consider when leaving SDSU Research Foundation.

One important aspect to consider is when your employee benefits end. Most of your insurance plans will end the last day of the month of your employment. For example, if your last day of employment with SDSU Research Foundation is October 9, your health and dental benefits will continue through October 31. The information packet you receive will also include information about how you can continue certain employee benefits through COBRA or conversion.

Separation Process

Another important aspect to consider prior to your last day is the sign-out process. Each employee who has an SDSU Research Foundation identification card will be asked to go through a clearance process. This process includes different departments around campus. You will be provided with a clearance card to obtain the necessary clearance authorizations. The departments you will be required to visit include:

• Library: Take ID card to first floor circulation desk and return any book(s) you may have checked out. If you do not have any books checked out in your name, or have never checked books out, you still need to go through this step.
• Keys: All keys should be returned to the place of issue, either Key Issue on Campus, Facilities Management, or your Supervisor/Department. If no keys were issued, the supervisor or Project Director may sign-off.
• Audio Visual: All equipment checked out of Media Technology Services should be returned. Media Technology is located in the Adams Humanities Bldg. Employees who have never checked out equipment, must still proceed through this step of the clearance process.
• Parking: If you are paying for a parking permit through payroll deduction, the permit should be returned to Public Safety. If you do not have a parking permit or have one that has been paid in full, (not payroll deduction), this step is not necessary.
• Time Sheet: Complete your final time sheet in Workforce three (3) days prior to your last day of work. Your supervisor will need to approve it two (2) days prior to your last day of work.
• ID Card: Return to Human Resources with completed clearance card.
• Long Distance Authorization Code Card: This is the long distance calling card issued by name to some employees. If you have one in your name, it should be returned to Enterprise Technology Services (ETS) at Education and Business Administration Room EBA-129.
• Access Card Key: Return to Human Resources.
• P-Card: Return to Accounts Payable (if applicable).

End of Employment for All Other Employees

If your employment ends because you are resigning from your position, please fax the resignation letter you have already given to your supervisor to SDSU Research Foundation's Human Resources Department at 619-594-3763. Your resignation letter should indicate the reason for your resignation, and your expected last day of employment. If your last day changes for any reason, please notify the Human Resources Department immediately of the new date.

If your employment ends because your contract ends, or this is a layoff, you may be eligible for unemployment insurance benefits. Although the Employment Development Department (EDD) is the authority for approving benefits, usually unemployment benefits are approved when an employee is laid off. To apply for possible benefits, visit the Employment Development Department's (EDD) website. On the EDD claim form you complete, please list SDSU Research Foundation Human Resources as your employer. The mailing address is 5250 Campanile Drive, 4th Floor, San Diego CA 92182-1945.

If you are enrolled in SDSU Research Foundation's Retirement Plan or the Employee Assistance Program (EAP), you will receive additional information in the mail. If you want more immediate information about what options are available to you under the retirement plan, you may contact TIAA directly at 1-800-842-2776.

If you are interested in continued employment with SDSU Research Foundation, please visit our Job Opportunities web page.

Exit Survey

Employees leaving SDSU Research Foundation often have valuable insights to share about SDSU Research Foundation and its operations. The information collected from the Exit Surveys is consolidated with the responses from other Exit Survey participants, analyzed for trends and translated into program developmental priorities for SDSU Research Foundation planning purposes. Exit surveys are confidential and will not become a part of the personnel file. All Regular employees will receive information to complete their exit survey via Survey Monkey.

If your employment ends and you prefer to speak confidentially about your SDSU Research Foundation experience, please contact Human Resources at sdsurfhr@sdsu.edu or call (619) 594-4139 to arrange an appointment.