SDSU and SDSU Research Foundation provide computer access to faculty and staff to facilitate the conduct of business. Users are responsible for observing the policies related to the use of all internal and external computers or networks.

All active SDSU Research Foundation employees are eligible for an e-mail account in the Campus Google system. As part of the employee onboarding process, an account will be requested in your name. The day after you have completed your new hire paperwork, you will receive an email from the SDSU ITUS helpdesk with a registration code to claim your account and detailed instructions on setting up a password and security questions. If you are a current or former SDSU student and already have an account you will be issued a different “work” e-email address so that you can easily manage personal and business communications. Additional information about SDSU Google services is available at https://it.sdsu.edu/help/google.

Once your account is active, you can login to the main Google mail interface at https://mail.google.com. Make sure to login with your full e-mail address and SDSUid password.

If you have any questions, please contact the Research Foundation Service Desk at 619-594-6931 or SDSURF Service Desk to submit a request through ServiceNow.

NOTE: your new hire paperwork must be processed in SDSURF Human Resources before receiving an account. SDSURF Human Resources can be found on the 4th Floor of the Gateway building on SDSU campus. Human Resources can also be reached at 619-594-4139.

All new employees are automatically provided an SDSUid. After Human Resources has processed your new paperwork, you will receive an e-mail with a registration code and instructions on how to claim your account. SDSUid is your single identifier to securely access new campus IT services and can eventually become your single identifier to access all IT services, workstations/devices, and labs at SDSU. Password management is self-service and recoverable through a variety of options, all selected and managed by you. More information about SDSUid including how to manage your account and services available is available at http://it.sdsu.edu/sdsuid/.

InfoEd is an application designed to manage the multiple components of sponsored research in a consolidated, web–based portal. The application is comprised of various modules designed to support the full life cycle of grant activity. Each module has distinctive functionalities that support different aspects of sponsored research. The details of the individual modules are listed below.

SPIN (Sponsored Programs Information Network) is a searchable database containing detailed information about grant programs from more than 1,200 different federal and non–federal sponsoring agencies.

Proposal Development: Proposal applications can be developed, reviewed and submitted through the Proposal Development module. Some features of Proposal Development include uploading of proposal application documents, preparing budgets, electronic submissions to many federal sponsors, and the ability to allow project and SDSU Research Foundation staff access to their proposal applications.

Workforce is SDSU Research Foundation's web-based time reporting system. You must log into Workforce daily to record time worked and submit completed time reports to your supervisor at the end of each time period (16th and last day of the month). After you have completed the new employee onboarding process you will receive an e-mail from Workforce with your userid, a temporary password and information to get you started. All supervisors with authority to approve employee time reports will also receive a Workforce account.

*NOTE: You must be processed in SDSURF Human Resources before you are eligible to work. If you have not received a Workforce account within 48 hours of checking in with SDSURF Human Resources please call 619-594-4139 for assistance.

Additional information, including training resources and payroll processing deadlines is available at Workforce Electronic Time and Attendance Information page.

MyRF is SDSU Research Foundation’s secure, on-line reporting and transaction processing application created to assist SDSU principal investigators with the management of their research foundation-administered accounts. It provides current financial data on all active awards including budgets, expenditures, balances, personnel assignments, and purchase orders. Access to data is limited to authorized project personnel. To request access, please work with your supervisor and SDSURF Grant Specialist to complete the MyRF Access Request. https://myrf.sdsu.edu/prod/f?p=705:LOGIN::::::

Employee Gateway is a secure online system that allows you to view your personal employment information (e.g. emergency contact information, benefit selections, leave balances, pay stubs, W-2’s, etc.) on record with SDSU Research Foundation. It also provides links to forms, resources and contact information. Read about and request an account: Employee Gateway
Login with SDSU ID Required

The iCIMS Talent Acquisition / Application Tracking System is available for hiring managers and is used for recruiting, selecting and onboarding new SDSU Research Foundation employees as well as requesting appointment requests for current and new research staff. To request an account, contact your SDSU Research Foundation HR Business Partner or contact the Human Resources department at 619-594-4139 or sdsurfhr@sdsu.edu.

Secure File Send is a tool for securely sending and receiving sensitive files (approved method for sending and receiving protected level 1 information) and large files (including .zip files). Secure File Send can be accessed with SDSURF ID credentials.

To request access for Non-Central Staff, contact SDSURF Service Desk. Instructions will be sent to you.

Detailed procedures for using Secure File Send are available at: https://www.foundation.sdsu.edu/pdf/cs_securefilesend_user_guide.pdf (PDF Format, 659KB)*

intranet.sdsu.edu is a SharePoint site collection for SDSU staff and faculty. Its purpose is for collaboration, document organization, and internal process management. You can access permissible content using your SDSUid.

euduroam – Secure Wireless

SDSU is a member of the “federated” eduroam WiFi network. More information is available at http://it.sdsu.edu/internet/eduroam/. You can access the eduroam network across the SDSU campus, as well as other campuses that participate in the eduroam federation, using your SDSUid credentials.

Zoom Web Conferencing

All faculty and staff have access to Zoom web conference services. More information is available at https://its.sdsu.edu/web-conferencing/.

Software Distribution

SDSU Information Technology User Services (ITUS) manages and distributes several site licensed software suites to the campus community. More information is available at https://it.sdsu.edu/user-services/software-distribution.

Adobe Creative Cloud

Adobe Sign

Endnote

Microsoft Azure Dev Tools for Teaching

Minitab

NVivo

SAS

SPSS

TechSmith

X-Win 32

Zoom

ArcGIS

Matlab

Qualtrics

Microsoft Windows & Office

* Note: Documents in Portable Document Format (PDF) require Adobe Acrobat Reader 9.0 or higher to view. Download Adobe Acrobat Reader