Frequently Asked Questions (Purchasing)
Q. When should I use a travel agent when traveling on SDSURF business?
Q. Which car rental agency can I use to rent a car?
Q. It’s my first time placing an order for my research grant, who do I contact to find out what I need to do?
A. Please contact any buyer with the SDSURF Purchasing Department for help you may need to place an order for your research grant. We are happy to walk you through the process of how to find a vendor, getting quotes when needed and filling out a requisition with all the necessary information we’ll need to process your order.
For further information and forms, please go to our General Purchasing Information page
.Q. Do I need to fill out a change requisition form to add a new FOAP or additional funds to an existing purchase order? Where can I find a change requisition form?
A. Yes. When adding a new FOAP or funds for continued service on a purchase order, a change requisition form needs to be filled out and turned in to your grant specialist for approval. Should you need funds reduced or a term date on your purchase order extended an email can be sent to your grant administrator and the buyer on that purchase order – a change requisition is not needed.
When you do need to process a change requisition, please use our purchase requisition form and reference the existing purchase order number in the top right-hand corner. In the body of the request form, please note what is needed for the change request to be processed.
.Q. When should I use a travel agent when traveling on SDSURF business?
A. A travel agent can be used at any time for your travel needs, but the SDSURF does require that all international travel (i.e. airfare, hotel, rental car, etc.) go through a travel agent. Please contact the SDSURF Purchasing Department for the contact information for our preferred travel agencies.
.Q. Which car rental agency can I use to rent a car?
A. The SDSURF has partnered with Enterprise Car Rental for all our rental needs from any size car, mini-van and trucks. The Purchasing Department can help you get pricing and go over the step-by-step procedure on reserving your vehicle – a purchase order will be required when using the SDSURF account. (Please keep in mind that only SDSURF employees can rent a car using the SDSURF Enterprise account. If you have any questions regarding this policy, please the Purchasing Department or your grant specialist.)
.Q. How do I request an order to be cancelled or close a purchase order that service is no longer required?
A. Please email the buyer referenced on the purchase order and your grant specialist, requesting that the purchase order is no longer required. If the order is for an item that cannot be cancelled, the buyer will go over your options with both you and your grant specialist on how best to handle this request.
.More FAQ's (Purchasing)
Purchasing Department Overview
General Purchasing Information
Receipt of Goods and Receiving
Small Business Utilization Program
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