i. Short-term Travel Per Diem Allowance
ii. Conference/Workshop Provided Meals
iii. Long-term Travel Per Diem Allowance

i. Short-term Travel Per Diem Allowance

Please see CSU Policy Appendix E M&IE Reimbursement Limits for a grid explaining the use of location-based federal per diem rates for the reimbursement of meals and incidentals.

To receive an allowance for all three meals and incidentals, a traveler must be on travel status for a full 24-hour period. For travel on the first and last day 75% of the per diem rate for that day is allowable for reimbursement.

NOTE: The incidental expense of $5.00 is included in the M&IE per diem.

Travel for less than 24 hours: For travel that is less than 24 hours in duration, meal allowances may be claimed only if the traveler stayed overnight. A lodging receipt is required for reimbursement.

ii. Conference/Workshop Provided Meals

Attendees are not eligible to receive an M&IE allowance for any meals that are included in the registration fee for conferences, workshops, and meetings. The daily M&IE allowance must be reduced by the applicable meal allowance for the meal(s) provided. Please see CSU Policy Appendix G for explanation of Meals Provided as Part of Event and how much should be deducted from the per diem rate to account for provided meals. A copy of the conference/workshop or meeting agenda must be attached to the travel claim when requesting reimbursement. Exceptions to the policy should be documented in the travel claim.

In the event the traveler must forego the provided meal for health or business reasons, an explanation for the purchase of the meal replacement must accompany the travel claim. Supporting documentation may be required and payment will be at the applicable per diem amount.

iii. Long-term Travel Per Diem Allowance

A long-term per diem allowance is applicable when an individual’s original estimated travel is for more than 30 consecutive days in one location. SDSURF follows the policies for long-term travel as outlined by the CSU Chancellor’s Office. Please refer to the CSU Travel Policy for current rates and policies.

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