The administration of sponsored projects requires a collaborative effort between the principal investigator (PI) and the sponsored research services (SRS) staff, each with their own unique set of responsibilities.  This section of the manual outlines the general responsibilities of the PI and the SRS pre- and post-award staff, presents an overview of project management focusing on the role of the PI, and provides PIs and their staff with the policies, documentation and forms needed to manage their projects successfully.

View the quick reference guide to see various activities that occur during the life of a project or a partial list of forms available on our website.

1. Responsibilities of All Parties Involved in the Administration of a Project
   1. Definition/Role of the Principal Investigator (PI)
   2. Role of the Sponsored Research (SR) Development Specialist
   3. Role of the Sponsored Research Contract and Compliance (SRCC) Analyst
   4. Role of the Sponsored Research Administration (SRA) Grant Specialist
   5. Role of SDSU Administration
2. Proposal Routing
   1. The Electronic Proposal Routing Form
   2. Budget Preparation and Review
3. Types of Funds
   1. Sponsored Projects (5-ledger funds)
   2. Self-Support Funds (9-ledger funds)
   3. Designated Funds (2-ledger funds)
   4. Gifts (C-ledger Funds for The Campanile Foundation)
4. Fund Setup
5. Award Analysis Procedure
6. Understanding Your Project Budget
   1. Banner Terminology
   2. Components of the Budget
   3. Access to Financial Data
7. Expenditure Processing
   1. Signature Authorization
   2. Electronic Signatures/Approvals
   3. Additional Authorization (One-Up Authorization) Policy
   4. Criteria for Determining the Allowability of Expenditures
   5. Cost Transfers, Payroll Redistribution or Reallocation of Charges
   6. Specialized Categories of Expenditures
      1. Hosting Policy (PDF Format, 330KB)*
      2. Computing Devices
      3. Cell Phones
      4. Administrative and Clerical Salaries
      5. Participant Support Costs
      6. Consultant and Independent Contractor Payments
      7. Subagreement Procedures
      8. Scholarship/Fellowship Payments to Individuals
8. Rebudgeting and Other Changes to the Project
9. Reporting Requirements
10. Other Compliance Issues
    1. Cost-sharing
    2. Program Income Policy
    3. Credit Card Processing and Security Policy - Merchant Services Policies and Procedures
    4. Effort Reporting Procedures
    5. Export Controls
    6. Information Assets Acceptable and Responsible Use Policy
    7. Electronic Approvals
    8. Password Security
    9. Data Classification and Handling Policies
    10. E-Mail Services
    11. Intellectual Property
    12. Research Integrity/Regulatory Compliance
11. Fund Closeout
    1. Closing Cost Reimbursable Sponsored Research Funds (5-ledgers)
    2. Closing of Fixed-Price Contracts (5-ledgers)
    3. Close out of Campus and Community Programs (9-ledgers)
    4. Close out of Campanile Funds (C-ledgers)
    5. Close out of Research Support Funds (2-ledgers)
12. Risk Management
    1. Property and Casualty Insurance - (Liability Insurance)
    2. SDSU Research Foundation Vehicle Insurance
    3. Crime Insurance
    4. Wrongful Acts
    5. Workers' Compensation/Special Services
    6. Loss Prevention
    7. Premium Allocations and Deductibles
    8. Certificates of Insurance/Additional Insured
    9. Vendor / Subcontractor Minimum Insurance Requirements
    10. Ground Transportation Vendor / Subcontractor Minimum Insurance Requirements
    11. Leased, Rented, Loaned or Borrowed Equipment and Vehicles
    12. Foreign Travel
    13. Property Control

* Note: Documents in Portable Document format (PDF) require Adobe Acrobat Reader 9.0 or higher to view. Download Adobe Acrobat Reader