i. Short-term Travel Per Diem Allowance
ii. Travel to Alaska, Hawaii, or the U.S. Territories
iii. Long-term Travel Per Diem Allowance

i. Short-term Travel Per Diem Allowance

For continuous travel of 24 hours or more outside the continental U.S., per diem allowances are authorized based on the rates established by the U.S Department of State and published in "Maximum Travel Per Diem Allowances for Foreign Areas." Under this system, the per diem allowance for each travel day is established based on a maximum amount for lodging expenses plus a fixed allowance for meals and incidental expenses, the total not to exceed the applicable maximum per diem rate for the location concerned. You may log on directly to the U.S. Department of State Per Diem Rate website. If the specific city of travel is not listed, the "other" per diem rate for that country applies. Documentation requirements are as follows:

• An original receipt is required to support all lodging expenses for which an allowance is claimed. The traveler is reimbursed only for their actual lodging costs up to the applicable maximum amount.
• The fixed allowance for meals and incidental expenses is payable without itemization of expenses or receipts. For conference/workshop-provided meals and partial days of travel, the meals and incidental rate shall be prorated accordingly.
• All other requirements for receipts and documentation shall apply as per non-foreign travel.

ii. Travel to Alaska, Hawaii, or the U.S. Territories

Travelers to these areas will receive a fixed amount per diem for M&IE based on the federal per diem rate for the destination of travel established by the Department of Defense, Per Diem, Travel and Transportation Allowance Committee (PDTATAC), updated at least once a year. These rates are recognized by the IRS and are in effect on the date of travel.

Lodging shall be reimbursed based on actual costs incurred as supported by an original itemized receipt up to the maximum daily lodging rate set forth in CSU Policy Appendix D: Lodging Limits.

iii. Long-term Travel Per Diem Allowance

A long-term per diem allowance is applicable when an individual’s original estimated travel is for more than 30 consecutive days in one location. SDSURF follows the guidelines for long-term per diem as outlined by the U.S. General Services Administration. The per diem allowance for travel assignments of 30 days or more for international travel should be determined by the traveler’s management based on an estimate of actual daily expenses. For instructions on calculating the daily expense rate, please CSU Travel and Expense Policy or contact SDSU Research Foundation’s Accounts Payable department.

Travel warnings, public announcements, consular sheets and tips on safety abroad are available at the U.S. Department of State website.

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