In some instances, advance payment is required for registration fees and other miscellaneous expenses. Employees are encouraged to pay for these expenses using the SDSURF PCard. Prepaid expenses using personal funds for advance expenses are not reimbursed until the trip/event has occurred.

Other costs not specifically addressed in this policy will be reviewed on a case-by-case basis to determine if the expense is eligible for reimbursement under SDSURF policy and applicable sponsor agency and/or award specific terms and conditions.

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