• Program/Progress/Technical Reports: The PI is responsible for preparing and submitting programmatic reports to document progress achieved to date in accordance with the sponsor’s required format and due dates and for retaining copies for the required period of time once the award is closed. A copy of these reports should be forwarded to the SR grant specialist to be included in the official record for the project. Failure to submit these reports in a timely manner could result in the sponsor denying payment of SDSU Research Foundation invoices and/or may jeopardize future funding from the sponsor. Please refer to the award analysis for the project on PI Profile for specific reporting due dates on individual grants or contracts or contact your SR grant specialist.
• Financial Reports: SDSU Research Foundation’s finance and accounting department prepares all interim and final financial reports required by the sponsor. Sponsors normally require a final financial report 60-120 days after the end date of a project. It is important that PIs finalize all expenditures within 30 days of the end of a project to ensure accurate financial reporting and closeout of the award in accordance with federal requirements. SR grant specialists will contact PIs or their administrative staff to confirm final expenditures have been submitted to ensure all costs are included on the final financial report. SR grant specialists will also ensure that additional forms such as contractor’s release, invention statements, and property forms are submitted in accordance with sponsor requirements.
• Audits/Site Visit Communications: The PI or fund manager is required to send a copy of all communications notifying the project that there will be an upcoming audit or site visit of the sponsored project, program, or center to the Research Foundation at sdsurfaudit@sdsu.edu. The Research Foundation will work with the agency requesting the audit or site visit to ensure accurate financial information is provided.

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